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Research often requires specialized information technology (IT) systems that vary from the standard clinical, office, or personal use cases. The Research Institute provides IT support catered to our research community – whether researchers require bespoke hardware, niche software solutions, or additional security measures for regulatory and compliance purposes – we are here to help. Our IT department works with researchers from the planning phase through to implementation and support.

Our core services include:

  • Assessment and Procurement of Hardware and Software
  • Data Transfer
  • Training
  • Data Management Support for Research Operations

REDCap

Research Electronic Data Capture (REDCap) is a secure web application for building and managing online surveys and databases. While REDCap can be used to collect virtually any type of data in any environment (including compliance with 21 CFR Part 11, FISMA, HIPAA, and GDPR), it is specifically geared to support online and offline data capture for research studies and operations. The software is free of charge and is currently in use by over 130 users at St. Joe’s.

REDCap allows researchers to build and manage online surveys and databases quickly and securely. It can be used to create case report forms, validate data entry in real-time, and export easily to Excel, PDF, and common statistical packages (SPSS, SAS, Stata, R).

Access to The Research Institute’s licensed REDCap platform is available to affiliated researchers and authorized staff members only. To request access to REDCap, please complete the REDCap Account Request Form.

The REDCap Users Group wordmark, resembling the REDCap logo and its red baseball cap. Are you currently using or considering using the RSJH REDCap platform for your Research Study? We are pleased to announce REDCap Office Hours! These bi-weekly drop in sessions will allow you to discuss your REDCap projects and get help or advice on setting up, running, reporting, or anything else about your project. Please bring your laptop and/or questions to Room H320 every other Thursday starting February 27, 2025 from 11:00am – 1:00pm. This is provided on a first-come, first served basis, so come early!

Click here for the 2025 schedule.

 

The Dovetale logo, with the name appearing in lower case letters followed by two overlapping hearts that form a medical cross.

Dovetale for Research

Dovetale – St. Joe’s implementation of the electronic digital health system Epic – can be used for research purposes by authorized personnel. The Research Institute offers Dovetale for Research training to researchers and staff.

The Research Institute offers monthly Dovetale for Research training sessions to researchers and staff. Before users can be scheduled for Dovetale training, they must have completed CITI GCP and CITI Privacy training modules.

Dovetale for Research training is only required if users will be performing research related activities on human subjects. For instance:

  • Building research studies into the research module of Dovetale
  • Using Access Research to generate a list of potential participants to contact which, once completed, will be available in Dovetale
  • Adding participants to the Dovetale research study after contacting and consenting
  • Scheduling participants for research visits in Dovetale
  • Ordering tests (X-rays, MRIs, bloodwork, etc.) that will be paid from the research account associated with the study (not standard of care)

Please note that making entries into a participant's electronic chart outside of the research module is a clinical task. Research data should never be entered into the patient chart. Clinical access required for documentation is separate from the research training and modules.

For information regarding the next Dovetale for Research training session, and to book a seat, please contact Doug Campbell (dcampbel@stjoes.ca).

For general inquiries relating to Dovetale, please contact Digital Solutions service desk at x.33040.

 

Other Software

The IT department may be able to provide assistance with procurement, general orientation, and resources for specific software platforms. Please contact Doug Campbell (dcampbel@stjoes.ca) for more information.

 

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Related Resources: IT

Policy

050-RSJ-H  Purchase and Use of Computers, Computer-Related Equipment and Software

Policy outlining the procedures to purchase, install, record, and dispose of all computers and computer-related equipment and software. (Accessible PDF)

Policy

051-RSJ-H  REDCap™ Appropriate Use

Policy concerning the appropriate use of REDCap for the conduct of research related matters. (Accessible PDF)

Policy

052-RSJ-H  ownCloud Appropriate Use

Policy concerning the appropriate use of ownCloud for the conduct of research related matters. (Accessible PDF)

Policy

053-RSJ-H Personal Printers

Policy concerning the use of personal printers. (Accessible PDF)

Policy

054-RSJ-H Social Media

Policy concerning the use of social media by RSJH personnel. (Accessible PDF)

Policy

055-RSJ-H Acceptable Use of Information and Information Technology in Research

Policy outlining the acceptable research use requirements for SJHH information and electronic communication systems, IT infrastructure, products, and services. (Accessible PDF)

Link

REDCap Account Request

An online form to request access to REDCap for affiliated researchers and their team members.

Questions?

Talk to one of our contacts for more information.

Team Members

View all Team Members
Doug
Doug Campbell
Research Systems Manager
Phone: 905-522-1155 ext. 34913
Email Doug Campbell
Serena
Serena Lu-Beskrovnyi
Executive Coordinator, Research Institute (on leave)