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Research / Research Administration/ Affiliation

Affiliation

Affiliation Process

All research-related accounts must be opened through The Research Institute. In order to open a research account, you must first submit the documentation required to become an affiliate of The Research Institute of St. Joe’s Hamilton. Affiliation is required in order to access and receive support for administrative services such as IT, finance, contract review, and The Research Institute Awards Program.

Obtaining affiliation is a simple 2-step process. Please complete the online Affiliate Application Form (via REDCap). You will also be required to submit your Canadian Common CV online here.

Canadian Common CV Detailed Steps:

Log in to the Canadian Common CV site using your credentials
Under the CV tab, select "Funding"
Select "RSJH" as the Funding Source
Select "RSJH Affiliation" as the CV type
Click "Load"
Click "Preview" to view a draft copy of your CV to check for accuracy and completeness only (DO NOT submit the draft copy)
Click "Submit"
Select "I agree" to give consent
Click "confirm"
RSJH administration will be notified automatically – you need not take any further action.

Affiliation Details

Since 2014, The Research Institute of St. Joe’s Hamilton has been an autonomous legal entity responsible for the oversight and conduct of all research performed at St. Joseph’s Healthcare Hamilton. This includes the administration of all financial accounts, contracts, training, and other areas of research.

Any researcher acting as a Principal Investigator (PI) or Local Principal Investigator (LPI) on a study conducted at St. Joseph’s Healthcare Hamilton must be affiliated with The Research Institute.

The affiliation process involves completing an online application and submission of a Canadian Common CV (see above). Once affiliated, the PI/LPI is able to conduct their research and access the services offered by The Research Institute (including Information Technology, Human Resources, Finance, Contract Review, Quality Assurance, and others), based on their affiliation category.

There are 3 affiliation categories: Affiliate, Endorsed Affiliate, and Associate:

	Affiliate	Endorsed Affiliate	Associate
Primary research location at SJHH/RSJH	X		X
Meets CIHR definition of "independent researcher"	X	X
Has a Canadian Common CV prepared to RSJH guidelines	X	X	X

Each affiliation category offers a different set of privileges within The Research Institute, including but not limited to:

	Affiliate	Endorsed Affiliate	Associate
Able to act as a L/PI on studies conducted at SJHH/RSJH	X		X
Can apply for RSJH grants/awards	X		X
Supervised students can apply for grants/awards	X
Access to online training	X	X	X
Access to SOPs	X	X	X
Access to space to conduct research	X
Access to common research equipment	X
Clinical trial insurance for investigator-initiated studies	X		X
Research IT set-up and assistance	X	X	X
Contract review and negotiations services	X	X*	X
Ability to hold and utilize third-party research accounts	X		X
Consultation with Research Administration regarding research resources, conduct, and/or procedures	X	X	X
Consultation with the finance department for all research related advice, grant financial reporting, research financial planning	X		X
Human resources support	X		X
Access to communication services to publicize study findings or research events	X		X

*Contracts will only be reviewed by Research Administration for research conducted at SJHH where there is a RI Affiliate as Co-Investigator

Questions? Contact Serena Lu-Beskrovnyi, Research Institute Administration Coordinator, with any questions or concerns related to affiliation.